CITY OF OXFORD: Records Clerk

ESSENTIAL DUTIES AND RESPONSIBILITIES

 

 

 

 

General Information
Location  107 COURTHOUSE SQUARE
OXFORD, MS 38655
United States
Employee Type  Non-Exempt FT
Job Category  Police Records Clerk
Contact Information
Name  Taylor Gex
Phone  662-232-2313
Email  tgex@oxfordms.net
Description

Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

This position is subject to the City of Oxford's Drug and Alcohol Free Workplace Policy

Background Check Requirements: This position requires a background check upon hire.

 

GENERAL SUMMARY

To perform a variety of tasks in support of the police records function; some knowledge of modern law enforcement principles, procedures, techniques, and equipment required.

Work directly with the public and other police personnel by taking complaints and inquiries over the phone and in person; and to record, file, retrieve and assimilate a variety of data related to the effective functioning of the Police Department. Report to and receive direction from the Administrative Services Supervisors. Maintain close working relationships with all department staff and City staff as necessary.

SUPERVISION

General supervision is provided by the Administrative Services Supervisors.

Requirements

EDUCATION

High school Diploma or GED.

 

EXPERIENCE

Six months of general office experience; type at a speed necessary for successful job performance.

 

LICENSES AND CERTIFICATES

Must have or be able to obtain a valid State of Mississippi driver’s license within 30 days after employment.

 

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

  • Pertinent databases and coding systems.
  • Modern office equipment, procedures and methods.
  • Pertinent federal, state and local laws, codes and regulations.
  • Business letter writing and basic report preparation.
  • English usage, spelling, grammar and punctuation.
  • Principles and procedures of record keeping.

Skill in:

Using computers and pertinent software to input and retrieve data.

Successfully interacting with a diverse range of people.

Ability to:

  • Tactfully respond to requests and inquiries from the general public.
  • Listen carefully, understand and follow directions.
  • Prioritize work.
  • Maintain confidentiality in the performance of duties.
  • Establish and maintain cooperative working relationships with those contacted in the course of work.
  • Communicate clearly and concisely, both orally and in writing.

 

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• making observations

• communicating with others

• reading and writing

• operating assigned equipment.

 

Maintain physical condition appropriate to the performance of assigned duties and responsibilities that may include the following:

• Sitting for extended periods of time

• Bending, stooping, twisting and reaching above the shoulder

• Occasionally lift and carry objects weighing up to 34 lbs