CITY OF OXFORD

Part Time Event Coordinator

General Information
Location  107 COURTHOUSE SQUARE
OXFORD, MS 38655
United States
Employee Type  Non-Exempt PT
Job Category  Oxford Conference Center
Contact Information
Name  Taylor Gex
Phone  662-232-2313
Email  tgex@oxfordms.net
Description

Oxford Conference Center - Job Description

Part Time Event Coordinator

           

Management of Oxford Conference Center events primary on nights and weekends.  Will assist with social media marketing. 

 

Supervision Received

The event coordinator will receive supervision from the Event Manager

 

Supervision Exercised

The incumbent has no supervisory responsibility.

 

ESSENTIAL FUNCTIONS

 

  • Manage and work events as scheduled (primarily afterhours and weekends)
  • Assist with all social media accounts
  • Manage catering and OCC beverage service for events
  • Set up and manage AV equipment for events
  • Update OCC website “event calendar”
  • Remove trash from building
  • Set up HVAC, fountains, and lighting for events
  • Lock and secure building after events

 

MARGINAL FUNCTIONS

 

  • Perform other duties as directed including office work
  • Run errands for Oxford Conference Center     
  • Assist Event Manager in coordination and planning of events
  • Working bigger events during the week such as conferences or trade shows
  • Maintain the interior and exterior of ConferenceCenter buildings as directed
  • Assist with set up and tear down of events
  • Clean bathrooms/kitchen when needed


 

Knowledge, Skills, and Abilities

 

Knowledge:

Proper grammar and proper use of English in speaking and writing

Mathematical skills, including addition, subtraction, division and multiplication

 

 

Skills and Abilities:

  • Must work flexible hours but primary on nights and weekends
  • Ability to follow room set-up diagrams. AV knowledge is helpful.      
  • Work autonomously
  • Knowledge of Microsoft Office including Outlook, Excel, and Word
  • Knowledge of Social Media including Twitter, Facebook, and Instagram
  • Communicate effectively with customers, manager, other employees, etc
  • Deal with others in a professional manner
  • Maintain professional composure in heated situations
  • Follow policies and procedures

 

Special Requirements

 

Valid Mississippi Driver License

 

Tools and Equipment Used

 

LCD Projectors, drop down and portable screens, visual and audio hook ups, laptops, computers, and microphones.  Staging, dancefloor, tables and chairs, linens, table skirting, beverage equipment, also janitorial tools such as mops, brooms, vacuums, and cleaning supplies.

 

Physical Demands

 

Physical work involved with this position includes, but is not limited to, walking, pushing, pulling, lifting and bending.

 

Work Environment

 

85% of work is indoors in climate-controlled environment.  15% of work may be outdoors in temperatures ranging from 45 degrees F to 100 degrees F.

 

Selection Guidelines

 

Formal application, rating of education and experience; Oral interview and background investigation; and job related tests may be required.

 

The duties listed above are intended to be used only as an illustration of various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Requirements